Lexmark X940e User Manuals

Lexmark

Product codes

21Z0215Show more

, 21Z0250, 21Z0200, 21Z0218, 21Z0220, 21Z0098, 21Z0216, 21Z0217, 21Z0244, 21Z0246, 21Z0248, 21Z0279, 21Z0281, 21Z0339, 21Z0341, 21Z0479, 21Z0594, 21Z0595, 21Z0645, 21Z0713, 21Z0717, 8049538

User Manual (English)User Manual (English)User Manual (English)User Manual (English)User Manual (English)User Manual (English)Information Guide (English)Supplementary Manual (English)Installation Guide (English)Document (English)Reference Guide (English)

User Manual

Table of Contents

Contents
3
Safety information
15
Learning about the printer
17
- Printer configurations
  17
- Basic functions of the scanner
  17
- Understanding the ADF and scanner glass
  18
- Understanding the control panel
  19
- Understanding the home screen
  20
- Using the touch-screen buttons
  22
Installing options
27
- Installing internal options
  27
- Attaching cables
  32
Loading paper and specialty media
34
- Setting the Paper Size and Paper Type
  34
- Loading the 520-sheet trays
  34
  - Loading the 520-sheet trays
    34
  - Using A5 or statement paper sizes
    36
- Loading the 867- and 1133-sheet trays
  37
- Using the multipurpose feeder
  38
- Configuring Universal paper settings
  41
- Linking and unlinking trays
  41
Paper and specialty media guide
43
- Paper guidelines
  43
- Using letterhead
  45
- Using transparencies
  46
- Using envelopes
  47
- Using labels
  47
- Using card stock
  48
- Storing paper
  48
- Supported paper sizes, types, and weights
  48
Copying
55
- Making copies
  55
- Copying photos
  56
- Copying on specialty media
  56
  - Making transparencies
    56
  - Copying to letterhead
    56
- Customizing copy settings
  57
- Job interrupt
  62
- Placing information on copies
  62
  - Placing the date and time at the top of each page
    62
  - Placing an overlay message on each page
    63
- Canceling a copy job
  63
- Understanding the copy screens and options
  63
  - Copy from
    63
  - Copy to
    64
  - Scale
    64
  - Darkness
    64
  - Color
    64
  - Photo
    64
  - Sides (Duplex)
    64
  - Collate
    64
  - Options
    64
- Improving copy quality
  66
E-mailing
67
- Getting ready to e-mail
  67
  - Setting up the e-mail function
    67
  - Setting up the address book
    67
- Creating an e-mail shortcut
  68
  - Creating an e-mail shortcut using the Embedded Web Server
    68
  - Creating an e-mail shortcut using the touch screen
    68
- E-mailing a document
  68
- E-mailing color documents
  69
- Using profiles
  70
  - Creating an e-mail profile
    70
  - E-mailing to a profile
    70
- Customizing e-mail settings
  70
  - Adding e-mail subject and message information
    70
  - Changing the output file type
    71
- Canceling an e-mail
  71
- Understanding e-mail options
  71
  - Original Size
    71
  - Sides (Duplex)
    71
  - Orientation
    72
  - Binding
    72
  - E-mail Subject
    72
  - E-mail Message
    72
  - Resolution
    72
  - Send As
    72
  - Content
    72
  - Advanced Options
    72
Faxing
74
- Getting the printer ready to fax
  74
- Sending a fax
  84
  - Sending a fax using the control panel
    84
  - Sending a fax using the computer
    84
- Creating shortcuts
  84
  - Creating a fax destination shortcut using the Embedded Web Server
    84
  - Creating a fax destination shortcut using the touch screen
    85
- Using shortcuts and the address book
  85
  - Using fax destination shortcuts
    85
  - Using the address book
    86
- Customizing fax settings
  86
- Canceling an outgoing fax
  87
  - Canceling a fax while the original documents are still scanning
    87
  - Canceling a fax after the original documents have been scanned to memory
    88
- Understanding fax options
  88
  - Original Size
    88
  - Content
    88
  - Sides (Duplex)
    88
  - Resolution
    88
  - Darkness
    88
  - Advanced Options
    89
- Improving fax quality
  89
- Holding and forwarding faxes
  89
  - Holding faxes
    89
  - Forwarding a fax
    90
Scanning to an FTP address
91
- Scanning to an FTP address
  91
- Creating shortcuts
  92
  - Creating an FTP destination shortcut using the Embedded Web Server
    92
  - Creating an FTP destination shortcut using the touch screen
    93
- Understanding FTP options
  93
  - Original Size
    93
  - Sides (Duplex)
    93
  - Binding
    93
  - Resolution
    93
  - Send As
    93
  - Content
    93
  - Advanced Options
    94
- Improving FTP quality
  94
Scanning to a computer or USB flash memory device
95
- Scanning to a computer
  95
- Scanning to a USB flash memory device
  96
- Understanding scan to computer options
  96
  - Quick Setup
    96
  - Format Type
    96
  - Compression
    97
  - Default Content
    97
  - Color
    97
  - Original Size
    97
  - Orientation
    97
  - Sides (Duplex)
    97
  - Darkness
    97
  - Resolution
    97
  - Advanced Imaging
    97
- Improving scan quality
  98
Printing
99
- Installing printer software
  99
- Printing a document
  99
  - Printing a document from Windows
    99
  - Printing a document from a Macintosh computer
    99
- Printing confidential and other held jobs
  99
- Printing from a USB flash memory device
  101
- Printing information pages
  103
- Canceling a print job
  104
- Printing in black and white
  105
- Using Max Speed and Max Yield
  105
Clearing jams
106
- Avoiding jams
  106
- Understanding jam numbers and locations
  106
- 200–203 paper jams
  108
- 230–231 paper jams
  108
- 241 paper jam
  111
- 242–244 paper jams
  112
- 250 paper jam
  114
- 280–282 paper jams
  115
- 283–284 and 287–288 paper jams
  116
- 284–286 paper jams
  118
- 289 staple jam
  119
- 290–295 paper jams
  122
Understanding printer menus
124
- Menus list
  124
- Supplies menu
  125
- Paper menu
  126
  - Default Source menu
    126
  - Paper Size/Type menu
    126
  - Configure MP menu
    128
  - Substitute Size menu
    129
  - Paper Texture menu
    129
  - Paper Loading menu
    130
  - Custom Types menu
    131
  - Custom Names menu
    131
  - Custom Bin Names menu
    132
  - Universal Setup menu
    132
  - Bin Setup menu
    133
- Reports menu
  134
  - Reports menu
    134
- Settings menu
  136
  - General Settings menu
    136
  - Copy Settings menu
    141
  - Fax Settings menu
    143
  - E-mail Settings menu
    151
  - E-mail Server Setup menu
    154
  - FTP Settings menu
    155
  - Scan to USB Settings
    158
  - Print Settings
    161
  - Security menu
    175
  - Set Date and Time
    179
- Network/Ports menu
  180
  - TCP/IP menu
    180
  - IPv6 menu
    182
  - E-mail Server Setup menu
    183
  - Active NIC menu
    184
  - Standard Network menu
    184
  - Standard USB menu
    186
  - NetWare menu
    187
  - AppleTalk menu
    188
  - LexLink menu
    188
- Help menu
  188
Understanding printer messages
190
- List of status and error messages
  190
  - Answering
    190
  - Bin <x> Full
    190
  - Busy
    190
  - Calibrating
    190
  - Call complete
    190
  - Cancel not available
    190
  - Canceling
    190
  - Change <src> to <x>
    190
  - Check <src> guides
    190
  - Clearing job accounting statistics
    190
  - Close cover <x>
    190
  - Close door <x>
    191
  - Connect <x>bps
    191
  - Copies
    191
  - Defragmenting Flash DO NOT POWER OFF
    191
  - Delete/Delete all/Delete all confidential jobs
    191
  - Deleting
    191
  - Dialing
    191
  - Disk Corrupted. Reformat?
    191
  - Disk recovery x/y XX% DO NOT POWER OFF
    191
  - Empty hole punch box
    191
  - Encrypting disk x/y XX% DO NOT POWER OFF
    191
  - Enter PIN
    192
  - Enter PIN to lock
    192
  - Error reading USB drive
    192
  - Fax failed
    192
  - Flushing buffer
    192
  - Formatting Disk x/y XX% DO NOT POWER OFF
    192
  - Formatting Flash DO NOT POWER OFF
    192
  - Incorrect orientation
    192
  - Insert hole punch box
    192
  - Insert Tray <x>
    192
  - Internal System Error, Reload Bookmarks
    192
  - Internal System Error, Reload Security Certificates
    192
  - Invalid Engine Code
    192
  - Invalid file format
    193
  - Invalid PIN
    193
  - Invalid Network Code
    193
  - Job stored for delayed transmission
    193
  - Line busy
    193
  - Load manual feeder with <x>
    193
  - Load staples <x>
    193
  - Load <src> with <x>
    193
  - Menus are disabled
    193
  - Network/Network <x>
    193
  - No answer
    194
  - No dial tone
    194
  - No held jobs
    194
  - No jobs to cancel
    194
  - No recognized file types
    194
  - Power Saver
    194
  - Printer locked, enter PIN to unlock
    194
  - Printing
    194
  - Programming disk DO NOT POWER OFF
    194
  - Programming flash DO NOT POWER OFF
    194
  - Programming System Code DO NOT POWER OFF
    194
  - Queued for sending
    194
  - Reading USB drive DO NOT REMOVE
    194
  - Ready
    195
  - Receive complete
    195
  - Receiving page <n>
    195
  - Remote Management Active DO NOT POWER OFF
    195
  - Remove paper from all bins
    195
  - Remove paper from standard bin
    195
  - Remove paper from bin <x>
    195
  - Replace all originals if restarting job.
    195
  - Resetting the printer
    195
  - Restore Held Jobs?
    195
  - Restoring Factory Defaults
    196
  - Restoring Held Job(s) x/y
    196
  - Scan Document Too Long
    196
  - Scanner ADF Cover Open
    196
  - Sending page <n>
    196
  - Serial <x>
    196
  - Set clock
    196
  - Some held jobs were not restored
    196
  - Some held jobs will not be restored
    196
  - Standard Bin Full
    196
  - Staples <x> empty or misfed
    196
  - Staples <x> low or missing
    196
  - System busy, preparing resources for job.
    197
  - System busy, preparing resources for job. Deleting held job(s).
    197
  - Submitting Selection
    197
  - Tray <x> Empty
    197
  - Tray <x> Low
    197
  - Tray <x> Missing
    197
  - USB/USB <x>
    197
  - Waiting
    197
  - Waiting for redial
    197
  - 1565 Emul Error Load Emul Option
    197
  - 31 Missing or defective <color> cartridge
    197
  - 32 Replace unsupported <color> cartridge
    197
  - 34 Incorrect paper size, check <src>
    197
  - 34 Short paper
    198
  - 35 Insufficient memory to support Resource Save feature
    198
  - 37 Insufficient memory to collate job
    198
  - 37 Insufficient memory for Flash Memory Defragment operation
    198
  - 37 Insufficient memory, some held jobs will not be restored
    198
  - 38 Memory full
    198
  - 39 Page is too complex to print
    198
  - 40 <color> invalid refill, change cartridge
    198
  - 50 PPDS font error
    199
  - 51 Defective flash detected
    199
  - 52 Flash full
    199
  - 53 Unformatted flash detected
    199
  - 54 Serial option <x> error
    199
  - 54 Standard network software error
    199
  - 54 Network <x> software error
    199
  - 55 Unsupported option in slot <x>
    199
  - 56 Parallel port <x> disabled
    200
  - 56 Serial port <x> disabled
    200
  - 56 Standard USB port disabled
    200
  - 56 USB port <x> disabled
    200
  - 57 Configuration change, held jobs were not restored
    200
  - 58 Too many disks installed
    200
  - 58 Too many flash options installed
    200
  - 58 Too many trays attached
    200
  - 61 Remove defective hard disk
    201
  - 62 Disk full
    201
  - 63 Unformatted disk
    201
  - 80 Scheduled maintenance <x>
    201
  - 82 Replace waste toner box
    201
  - 82 Waste toner box nearly full
    201
  - 82 Waste toner box missing
    201
  - 84 Black pc unit life warning
    201
  - 84 Color pc unit life warning
    201
  - 84 <color> pc unit missing
    201
  - 84 Replace black pc unit
    202
  - 84 Replace color pc units
    202
  - 84 Unsupported <color> pc unit
    202
  - 88 <color> toner low
    202
  - 88 Replace <color> toner
    202
  - 200–289.yy paper jam
    202
  - 289 Staple error <x>
    202
  - 290-295.yy scanner jam
    202
  - 900–999 Service <message>
    202
Maintaining the printer
203
- Storing supplies
  203
- Checking the status of supplies
  203
- Conserving supplies
  204
- Ordering supplies
  204
  - Ordering toner cartridges
    204
  - Ordering photoconductors
    204
  - Ordering staple cartridges
    204
  - Ordering a waste toner box
    205
- Replacing supplies
  205
- Cleaning the exterior of the printer
  219
- Cleaning the scanner glass
  220
- Recycling Lexmark products
  220
- Moving the printer
  220
Administrative support
225
- Adjusting the brightness of the display
  225
- Disabling control panel menus
  225
- Adjusting Power Saver
  225
- Restoring the factory default settings
  226
- Encrypting the printer hard disk
  226
- Locking the control panel menus using the Embedded Web Server
  227
- Locking the entire printer
  227
- Modifying confidential print settings
  227
- Supporting IPSec
  228
- Supporting SNMPv3
  228
- Using 802.1x authentication
  228
- Creating an administrative password
  229
- Using Secure mode
  229
Troubleshooting
231
- Checking an unresponsive printer
  231
- Door A will not shut properly
  231
- Solving printing problems
  232
- Solving copy problems
  235
  - Copier does not respond
    235
  - Scanner unit does not close
    235
  - Poor copy quality
    235
  - Partial document or photo copies
    236
- Solving scanner problems
  237
- Solving fax problems
  238
  - Caller ID is not shown
    238
  - Cannot send or receive a fax
    238
  - Can send but not receive faxes
    240
  - Can receive but not send faxes
    240
  - Received fax has poor print quality
    240
  - Blocking junk faxes
    241
- Solving option problems
  241
  - Option does not operate correctly or quits after it is installed
    241
  - Drawers
    242
  - Finisher
    242
  - Flash memory card
    242
  - Hard disk with adapter
    242
  - Internal print server
    243
  - Memory card
    243
  - USB/parallel interface card
    243
- Solving paper feed problems
  243
- Solving print quality problems
  245
  - Isolating print quality problems
    245
  - Blank pages
    245
  - Characters have jagged or uneven edges
    246
  - Clipped images
    246
  - Dark lines
    246
  - Gray background
    246
  - Incorrect margins
    247
  - Light colored line, white line, or incorrectly colored line
    247
  - Paper curl
    248
  - Print irregularities
    248
  - Repeating defects
    249
  - Skewed print
    249
  - Print is too light
    249
  - Print is too dark
    250
  - Solid color pages
    250
  - Toner fog or background shading appears on the page
    251
  - Toner rubs off
    251
  - Toner specks
    251
  - Transparency print quality is poor
    252
  - Uneven print density
    252
- Solving color quality problems
  252
  - FAQ about color printing
    252
- Contacting Customer Support
  255
Notices
256
- Edition notice
  256
- UNITED STATES GOVERNMENT RIGHTS
  256
- Trademarks
  256
- Conventions
  257
- Federal Communications Commission (FCC) compliance information statement
  257
- Exposure to radio frequency radiation
  257
- Industry Canada notices
  257
  - Industry Canada radio interference statement
    257
- Radio interference notice
  258
- European Community (EC) directives conformity
  258
- India emissions notice
  259
- Noise emission levels
  259
- Temperature information
  260
- Waste from Electrical and Electronic Equipment (WEEE) directive
  260
- Product disposal
  260
- Federal Communications Commission (FCC) compliance information statement
  260
- Notice to users of the Canadian telephone network
  261
- Notice to users of the New Zealand telephone network
  262
- South Africa telecommunications notice
  262
- ENERGY STAR
  262
- Laser notice
  263
- Laser advisory label
  263
- Power consumption
  263
  - Product power consumption
    263
  - Power Saver
    263
  - Off mode
    263
  - Total energy usage
    264
- Statement of Limited Warranty
  264
Index
266

Size:

5.45 MB
Pages:

272
Language:

English

Installation Guide

Table of Contents

Installation Guide

Size:

1.73 MB
Pages:

63
Language:

English

User Manual (21Z0215)

User Manual (21Z0215)

Size:

1.74 MB
Pages:

8
Language:

English

User Manual (21Z0250)

User Manual (21Z0250)

Size:

1.74 MB
Pages:

8
Language:

English

User Manual (21Z0200)

User Manual (21Z0200)

Size:

1.74 MB
Pages:

8
Language:

English

User Manual (21Z0218)

User Manual (21Z0218)

Size:

1.74 MB
Pages:

8
Language:

English

User Manual (21Z0220)

User Manual (21Z0220)

Size:

1020 KB
Pages:

8
Language:

English

Information Guide

Information Guide

Size:

35.8 KB
Pages:

2
Language:

English

Supplementary Manual

Supplementary Manual

Size:

35.3 KB
Pages:

3
Language:

English

Document

Size:

49 KB
Pages:

4
Language:

English

Reference Guide

Reference Guide

Size:

39.6 KB
Pages:

3
Language:

English